AppleWorks Intermediate
10/03

Styles
Numbering
Checklists
Bullets
Headers and Footers
Columns and Sections
Tools, Accents and Clip Art
Text Boxes
Tables
Drawing
Newsletters

Styles

Besides using the Format menu to change margins, etc., there are many other ways to format the text in your document.

  • Use the Format menu to select “Show Styles” and you'll find the window on the right.
  • Remember to highlight the text you want affected BEFORE you go to the Styles window to create numbered lists, bulleted lists, checklists, etc.

Numbering:

  • After highlighting the text to be affected, double click the Number style in the Styles window.
  • To add more items to your list, press return. Each time you press RETURN, another number appears before your text.
  • If you add new lines between already numbered ones, the numbers will change automatically.
  • If you want some sentences without numbers, hold down the SHIFT key while pressing RETURN. This is called a “soft return”.
  • To remove numbering, highlight the text and double click “number” in the Styles window, or click unapply.

Bullets and Checklists

  • Select the text you wish change.
  • Double click bullet or checklist in the Styles window.
  • Use the unapply button to remove the style.

Headers and Footers

Information in Headers and Footers appears on all pages in your document. They are especially good for page numbers, names, dates and the like. To insert a Header, go to the Format Menu and pick Header. Type the desired text in your header. You can also add names, dates, page numbers and more by going to the Edit Menu. Do not put anything you don't want to see on each page in your Header. If you don't want the first page to contain a Header, click out of the header area, go to Format/Section and click Title Page.

Columns

To create columns click the increase column button on the Toolbar. It looks like two columns, and is above the 4 and 3/4 mark on the Toolbar. Once your columns are formatted, you can adjust the width by holding the option key down while placing the mouse in between them. The mouse will turn into a double arrow. Drag to adjust column width. To adjust space between columns, drag the column lines.

To force some of the text to move to the next column, click before the text you want to place in the new column. Select Insert Column from the Format Menu.

Working with Sections and Invisible Characters

AppleWorks sections allow a document to be divided into areas that are formatted differently. Using sections, one part of a document may contain a single column while another may contain two. When working with sections, it is often helpful to see "invisibles" or formatting that is applied that are not usually seen. Invisibles include things like spaces, returns, and section breaks. The Hide/Show Invisibles button on the Button Bar toggles Invisibles on and off. Invisibles will not print.

Hide/Show Invisibles

Inserting a Section with Columns

Sometimes you want just a portion of your document to contain columns. In order to do this, you have to format different sections. Each section can have a different number of columns. You can do this in the following way:

  • Place the cursor where you want to start a new section and select Insert Section Break from the Format Menu. If your Invisibles are showing, you will see a line indicating where the section break is placed.
  • Go to the Format Menu and select Section to see the window below. Enter the number and width of columns that you would like and click OK.

Tools, Clip Art

Tools

Access the Tools Palette by clicking the red Tools Palette icon at the bottom of the page, or by using the Window menu and choosing “Show Tools”. The Tools Palette contains basic drawing tools, as well as text, pen, and fill colors, line thicknesses, and an arrow creator.

At the top of the Tools, there are buttons for creating a text frame, a small spreadsheet frame, a paint frame, and a table frame (when you feel more comfortable with AppleWorks, you may wish to use frames). The Arrow Tool or Selector is also located here. Always use it when inserting graphics!

The tools which appear grayed out on a Word Processing document become active on a Painting document or when you create a paint frame on any other type of page.

Inserting Clip Art from Clippings, Another File, or the Internet

Always select the arrow tool before inserting Clippings!

From Clippings:
To insert Clip Art from the AppleWorks Clippings Palette, go to the File menu and choosing “Show Clippings”.

Select the Arrow tool and find the clipping you like by using the tabs at the bottom of the Clippings Palette.

Either double click or drag the clipping into your document.

From the Internet:
AppleWorks will allow you to do a search of Apple’s clip art site for a particular graphic. To use the Search feature, you must have Internet access.

To Insert graphics from elsewhere on the Internet, launch your browser and locate the graphic you wish to import. Make sure that the arrow tool is selected and drag the image from the Internet to your document. If you wish to save the image on your hard drive, either control-click hold (system X) or click hold (system 9) the picture and a menu will appear. Choose either the Download Image to Disk (Explorer, Safari) or Save Image As (Netscape) option. You can change the name but maintain the extension. So, if the picture is called image1.jpg, you can rename it to a more user friendly name such as book.jpg.

From Another File:
To add Clippings from another file, select the Arrow Tool in the Tools Palette and go to File/Insert. Navigate to the graphic you wish to insert.

Working with Clippings

When a clipping is selected, the toolbar provides buttons and menu options for customization. The image on the left allows clippings to be wrapped, rotated and aligned, respectively. Wrapping forces text to move off a clipping no matter where it is located on the document.

Clippings can also be wrapped by selecting Text Wrap from the Options Menu. Choose a wrap style and click OK.

When an object or clipping is selected, you can also use the Arrange Menu to rotate, flip and align. To align two or more objects, first select them while holding down the shift key. The shift key allows you to select more than one object at a time.

Text Boxes

Creating text boxes allows you to move text as though it were a graphic.

  • Select the A tool on the toolbar.
  • If you are working with a word processing document, hold down the option key. Otherwise skip this step.
  • Drag the mouse on your page to create the box.
  • Type your text, and format it through the text menu.
  • To move the text box, select the arrow tool and click on it. Black handles will appear on the corners. Drag a handle to reshape the text. Drag from the center of the box to move it.
  • To edit a text box, you must select the A tool and double click in the box. To move or size it, the Arrow tool must be selected.
  • You can alter the text box using the Accents on the Toolbar.

Accents are on the bottom of the Tool Palette. They allow you to change the attributes of text boxes such as border and fill. The larger icons on the left represent the attributes Fill, Pen and Text Color. The smaller icons on the right represent the palettes Colors, Patterns, Wallpaper, Gradient, Line and Thickness. The Arrow icon creates arrows when used in conjunction with the Line tool.

To change the fill or border of a text box, you must select it with the Arrow tool. Then select the attribute you would like to change. Drag through an appropriate palette to make your selection. For example, if you wish to change the fill color of a text box, select it with the Arrow tool. Then, drag through the Color palette and click on the color of your choice.

To change the text color, double click in the text box and select the text you wish to change. Then click the T tool and drag through the Color palette. Select the color of your choice. You can quickly change the text of an entire text box by selecting the box with the Arrow tool, and going to Format/Text Color.

For more fill choices, accents can also be viewed and easily accessed as separate windows.