AppleWorks 6 for Beginners
Bagish, Goldberg, Myers
1/03

Skills

Starting Points
Button Bar
Working With Text
Cut, Copy, Paste
Undo
Spell Check
Thesaurus
Page Views
Zoom
Saving
Printing
Styles
Headers and Footers
Columns
ClipArt
Help

Starting Points

When you launch AppleWorks, the Starting Points window will appear. This allows you to choose the type of document you want. The tabs on the bottom allow you to accesss other types of AppleWorks documents, such as templates and recent items. Assistants take you through step by step directions to create things like labels and calendars. Templates takes you to document formats and Recent Items takes you to the last 10 documents saved. Web takes you to the AppleWorks News and other Templates, while the plus sign allows you to add your own tabs.

Make sure the AppleWorks Basic tab is selected and click Word Processing to get a new document.

The AppleWorks Work Environment

Word Processing Button Bar

The AppleWorks Button Bar contains buttons allowing you to perform many tasks. By moving your mouse over each button, you can see what it does. If the button bar is not available, go to Window/Button Bar. As you become more comfortable with AppleWorks, know that you can modify the button bars with the AppleWorks/Preferences/Button Bar dialog box. Among other things, the Word Processing Button Bar allows you to select font style, spell check, print and start new documents.

Ruler

The Ruler contains the Indent and Left Margin controls which can be dragged to the desired area. Above it are 4 sections of buttons including alignment, line spacing, tabs, and columns. In addition, there are drop down menus allowing you to change font style and size. At the bottom left of the document are zoom buttons, a Tools Palette icon and a page marker indicating the current page.

Working With Text

Formatting

  • Type some text.
  • Highlight a word you wish to alter.
  • Select a font style or size from the drop down menu.
  • Select text alignment such as left, center or right.
  • Alternatively, go to the Text Menu to change attributes.

Cut, Copy, and Paste

  • Move the mouse to the start of the word.
  • Drag across a word to select it.
  • Go to the Edit menu and choose Cut or Copy. Copy leaves the original word where it is, cut removes it.
  • Place the mouse in the spot where you want the word/s to move and click the mouse 1 time
  • Go to the Edit menu and choose Paste

Undo

  • To undo something you don't like, go to Edit/Undo immediately after it was done

Spell Check and Thesaurus

Spell Check

  • Click the spell check button on the button bar
  • AppleWorks will give suggestions for each word that may be spelled wrong. If a word is spelled incorrectly, click on the proper spelling or re-type the word correctly and click replace.
  • Words that are not included in the AppleWorks dictionary such as proper names, will appear in the Spelling window. Choose skip or learn as desired for these words.
  • Click Done when AppleWorks has finished moving through the document.

Thesaurus

  • Highlight the desired word and go to Edit/Writing Tools/Thesaurus.
  • Choose the correct meaning of the word, click on an appropriate synonym and click Replace.


Controlling a Document’s View

Viewing Documents
AppleWorks provides several ways to view your document on the screen, including Page and Normal View. Page View shows the page margins, headers, footers, and page numbers, just as the document will appear when printed. This view is similar to a Print Preview where the document can be viewed as it will print. Normal View, however, hides these page elements.


The mode can be changed by choosing Document from the Format menu. Turn on both Show margins and Show page guides to view all page elements. Notice that margins can also be altered here.

An alternative way to preview your documents is to go to File/Print and click Preview.


Changing View Sizes
AppleWorks provides many different zoom sizes. The zoom size you choose depends on the kind of information you want to see in your document and what kind of editing and formatting you need to do. While viewing 100%, full size, you will be working with the document as it will print.

In all views sizes, you can edit the text. You can enlarge or reduce the size of the document on the screen to get an overview of the entire page, or to get a closer look at text that is formatted in a small font size. Regardless of the display size, you can edit as you normally do.

To change the zoom size, click and hold the mouse button down on the Zoom Percentage box at the bottom left of the screen to see a list of other sizes. Scroll to a different size, then release the mouse button. The entire document now appears in the new size. Note that Other will allow you to customize the size.

The size of the view can also be changed by clicking on one of the two zoom controls (small hill to zoom out, or large mountain to zoom in) found to the right of the Zoom Percentage box. These buttons provide a quick way to zoom in or out with just one click of the mouse.

Saving

When saving in System X, it is a good idea to save to your Home folder.

Go to File/Save

.

If your save dialog box looks like the one above, click the down arrow to the right of the Where drop down menu.

In the Where drop down menu, select Home.

In the Home Folder, select Documents, or click New Folder to create another folder in the Documents folder. Name your document and click Save. From now on as you change your document, File/Save will update your changes. To save your document with a different name, or in a different place, use File/Save As.

After closing your document, you can open it in one of three ways:

  • Locate the file in the finder and double click its icon. In this case, double click the hard drive, click the home icon at the top of the window, click documents and double click the document's icon.
  • Launch AppleWorks, go to File/Open Recent and select your document from the menu.
  • Launch AppleWorks and use the Recent Documents Tab at the Starting Point window.

Printing

Go to the File Menu and select Print.

More with Text

Styles

Besides using the Format menu to change margins, etc., there are many other ways to format the text in your document.

  • Use the Format menu to select “Show Styles” and you'll find the window on the right.
  • Remember to highlight the text you want affected BEFORE you go to the Styles window to create numbered lists, bulleted lists, checklists, etc.

Numbering:

  • Using the number style makes creating tests and worksheets quite easy. Each time you press RETURN, another number appears before your text.
  • If you add new lines between already numbered ones, the numbers will change automatically.
  • If you want some sentences without numbers, hold down the SHIFT key while pressing RETURN. This is called a “soft return”.
  • To remove numbering, highlight the text and double click “number” in the Styles window, or click unapply.

Tabs

Located on the ruler are left, right, center and decimal tabs. To add a tab of choice, click on the desired tab and click in the correct location on the ruler. For more specific control, go to the Format Menu and select Tab. In the Tab window, choose your tab alignment, position and fill, as desired.

Headers and Footers

Information in Headers and Footers appears on all pages in your document. They are especially good for page numbers, names, dates and the like. To insert a Header, go to the Format Menu and pick Header. Type the desired text in your header. You can also add names, dates, page numbers and more by going to the Edit Menu. Do not put anything you don't want to see on each page in your Header. If you don't want the first page to contain a Header, go to Format/Section and click Title Page.

Columns

To use more than one column for an entire document, click the two column icon on the ruler (increases columns). To create a document with two sections, each containing the number of desired columns, do the following.

  • Type your text.
  • Click in the text where the columns should begin.
  • Create two sections by selecting Insert Section Break from the Format Menu.
  • Click in the section that will contain more than one column.
  • Click the Increase Column button (two column icon) above the ruler.
  • To reduce the number of columns, click the Decrease Column button, the one with only one column.
  • To make text from the first column move to the second column, click just before the text you wish to move and use Insert Column Break from the Format Menu.
  • To adjust column width, select Format/Section and fill in the appropriate numbers.

Note: For help with more advanced layouts, see handouts on frames, newsletters, drawing and painting.

Tools, Accents, Clip Art

Tools

Access the Tools Palette by clicking the red Tools Palette icon at the bottom of the page, or by using the Window menu and choosing “Show Tools”. The Tools Palette contains basic drawing tools, as well as text, pen, and fill colors, line thicknesses, and an arrow creator.

At the top of the Tools, there are buttons for creating a text frame, a small spreadsheet frame, a paint frame, and a table frame (when you feel more comfortable with AppleWorks, you may wish to use frames). The Arrow Tool or Selector is also located here. Always use it when inserting graphics!

The tools which appear grayed out on a Word Processing document become active on a Painting document or when you create a paint frame on any other type of page.

Inserting Clip Art from Clippings, Another File, or the Internet

Always select the arrow tool before inserting Clippings!

To insert Clip Art from the AppleWorks Clippings Palette, go to the File menu and choosing “Show Clippings”.

Select the Arrow tool and find the clipping you like by using the tabs at the bottom of the Clippings Palette.

Either double click or drag the clipping into your document.

AppleWorks will allow you to do a search of Apple’s clip art site for a particular graphic. To use the Search feature, you must have Internet access.

To add Clippings from another file, select the Arrow Tool in the Tools Palette and go to File/Insert. Navigate to the graphic you wish to insert.

To Insert graphics from the Internet, launch your browser and locate the graphic you wish to import. Control-click hold (system X) or click hold (system 9) the picture and choose Copy Image. Use the Dock (X) or Applications Menu (9) to go back to AppleWorks and choose Edit/Paste.

Wrapping Graphics

Wrapping forces text to wrap around a graphic no matter where it is located on the document. In order to do this first select the arrow tool and click the graphic you wish to wrap. Go to the Options Menu, and select Text Wrap. Choose a wrap style and click OK

AppleWorks Help

Remember that by going to Help/AppleWorks help, you can find answers to almost all of your questions. Use the window by either clicking on a topic or entering a word in the search box.